Flow icon
FLOW
The OS for Virtual Assistants

Manage clients, tasks,
and invoices in one place.

The business hub built for VAs. Track clients, send invoices, and automate admin — without switching tools.

No credit card required — free forever plan available

Pillar 01

One place for everything

Clients, invoices, contracts, and tasks in one dashboard. Stop switching between tools.

Live sync1 min ago
3 Clients Active
2 Invoices Pending
4 Tasks Due Today

Pillar 02

Write proposals in seconds

FLOW AI drafts proposals, contracts, and follow-ups in your voice. Review and send in under 60 seconds.

Ready to sendAI
5 Proposals Drafted
2 Invoices Ready
3 Follow-ups Queued

Pillar 03

See your revenue ahead

Track retainer renewals and spot income gaps before they hit. Plan with confidence.

Revenue Forecast
tCO2e3× Projected Growth
FLOW AI

Your AI business assistant

FLOW AI is your 24/7 business advisor. Get instant insights, draft professional documents in seconds, and receive daily priorities — all powered by AI that understands your business.

  • AI-powered proposal and contract drafting
  • Smart invoice suggestions from time tracking
  • Daily briefing with priorities and insights
  • Natural language business queries
FLOW AILive
Good morning! You have 3 invoices due this week totaling $4,200.
Draft a proposal for Luminary Brands — 20h/month retainer at $75/hr
Proposal drafted ✓ — $1,500/month retainer. Ready to send?
How it works

Up and running in minutes

From first client to first invoice — faster than you expect.

1. Add clients and projects

Import contacts or add manually. FLOW organizes everything from day one.

Unlimited client profiles
Custom fields and tags
Communication history
Secure client portal links

2. Generate proposals and track tasks

AI drafts proposals and contracts. You review and send in one click.

Proposals drafted in seconds
Contracts from a brief
Task boards per project
One-click send to clients

3. Send invoices and get paid

Track time, generate invoices, and collect payments automatically.

Stripe-powered payments
Automated payment reminders
Real-time revenue dashboard
Recurring billing for retainers

4. Manage everything in one view

See your revenue, expenses, and upcoming tasks on one dashboard.

Profit margin tracking
Cash flow forecasting
Tax preparation reports
Budget vs actual analysis

Trusted by virtual assistants worldwide

“I replaced 4 tools with FLOW. Admin went from 15 hrs/week to under 4.”

Sarah M.

Sarah M.

Virtual Assistant, 3 yrs

“Contracts, invoices, and team tasks — all in one place. Onboarding new VAs takes 10 minutes now.”

James T.

James T.

VA Agency Owner

“FLOW writes my proposals in seconds. I went from 2 to 7 active clients in 3 months.”

Priya K.

Priya K.

Freelance VA

“The morning briefing shows me exactly what needs attention. I stopped missing deadlines.”

Lena R.

Lena R.

Executive VA

The Platform

Every tool your VA business needs

Clients, invoices, tasks, and AI — all in one tab.

Client Management

All your clients, organised and synced.One hub for every relationship.

L
Luminary Brands
Active
T
TechStart Inc
Pending
D
Design Studio
Inactive

Real-time insights

Your data updates as fast as your business moves.

FLOW

Revenue MTD

$8,400+14%

Active Clients

12+3

Invoices Due

$2,1003 pending

Always audit-ready

Because no one likes scrambling before deadlines.

Verified data
100%

Smart recommendations

AI-powered insights that help you earn moreand work less every single day.

AI Insights
Luminary Brands invoice overdue — send reminder now
Raise retainer rate by 15% — market avg is $85/hr
Tax allocation ready — $1,240 set aside this quarter
Pricing

Fair pricing that grows with your business.

All plans include FLOW AI to help you work smarter.

Free

$0/month

For new VAs testing the waters and getting started.

  • 2 Active Clients
  • 3 Projects Total
  • 3 AI Generations/Month
  • Invoices & Proposals
  • Task Management
  • Email Support

Pro

Most popular
$19/month

billed annually · Save 20%

For active VAs scaling their business.

Everything in Free plus:

  • Unlimited Clients & Projects
  • Unlimited AI Generations
  • Start your day with priorities
  • Capture leads and turn them into clients
  • Track time and invoice automatically
  • Send invoices in one click

Agency

$47/month

billed annually · Save 20%

For VA teams managing multiple clients.

Everything in Pro plus:

  • Everything in Pro
  • 3 Team Seats included
  • Tax reports for every quarter
  • Track expenses with receipt scanning
  • Branded client portal
  • Train AI to write in your brand voice
Free plan availableNo credit card requiredUpgrade anytimeCancel anytime

ROI Calculator

See how much time and money FLOW saves you each month.

20h
$50/hr
$300
saved/month
6h freed up
FAQ

Common questions

Everything you need to know before getting started.

Can I switch plans at any time?
What happens if I exceed my AI generation limit on the Free plan?
How does the 3-day free trial work?
Can I add team members on the Agency plan?
What payment methods do you accept?
Do I need multiple tools to run my business with FLOW?
Is FLOW built specifically for virtual assistants?
Is my data secure?

Start running your business
in one place

Manage clients, tasks, and payments without switching tools